By-Laws

    The RIGFOA is executive board approved the revised by-laws at the annual dinner on June 23rd. 

    You can download the approved bylaws here.

    BY- LAWS OF RHODE ISLAND GOVERNMENT FINANCE OFFICERS ASSOCIATION

    ARTICLE  1 - NAME  AND CORPORATE IDENTIFICATION

    Section 1.1 Name

    The name of this organization shall be the RHODE ISLAND GOVERNMENT FINANCE OFFICERS ASSOCIATION (RIGFOA).  The RIGFOA is incorporated as a domestic non-profit corporation under the Rhode Island General Laws.

    Section 1.2 Affiliation

    This organization is affiliated with the Government Finance Officers Association and the New England States Government Finance Officers Association (NESGFOA).

    ARTICLE 2 – MISSION AND OBJECTIVES

    The mission and objective of the RIGFOA is to improve methods of state and municipal finance including the:

    1. Provision of educational forums related to the appropriate procedures of accounting, budgeting, planning and financial reporting by municipal and state governmental units;

    2. Promotion of the use of common terminology, classifications and principles related to public finance and accounting;

    3. Review pending legislation and support legislation that will enhance effective and efficient financial operation of state and local governments.

    4. Development and implementation of efficient state and local government administration;

    5. Encourage the engagement and training of qualified individuals to serve in public finance as employees or public officials; and

    6. To work with the Government Finance Officers Association of the United States and Canada, NESGFOA, and similar organizations, in order to exchange knowledge and ideas, promote common interests and to develop sound relationships among those engaged in public finance.

    ARTICLE 3 - MEMBERSHIP 

    Section 3.1 Qualifications for Membership

    There shall be no discrimination in individual memberships because of race, religion, sex, age, national origin, disability, veteran’s status, or any other legally protected class. 

    Section 3.2 Individual Membership

    Membership in RIGFOA is held in the individuals’ name, not an organization with which the member is affiliated.

    Section 3.3 Member Classifications

    (a)  Active members. Active members shall include all public officials or employees, elected or appointed, who are employed by the State of Rhode Island or political subdivision, any municipality of the State of Rhode Island or any State of Rhode Island Agency that is associated in any aspect or function of public finance.

    Active members may vote on RIGFOA motions and issues, and may hold a RIGFOA office.

    (b)  Associate Members. Associate members shall include any person who is not eligible for Active or Honorary membership, and who is both interested in public finance and subscribes to the objectives and purposes of the RIGFOA including persons employed in private industry such as bankers, lawyers and Certified Public Accountants.

    With the exception of the Office of Secretary, Associate members shall hold no elective office, nor have any vote.

    (c)   Honorary Members. Honorary members shall include any retired person elected to this class by the RIGFOA’s Executive Board of Directors in recognition of his or her participation in the RIGFOA.

    Honorary members shall be admitted to all regular meetings, be exempt from payment of dues, shall hold no elective office, nor have any vote.

    (c)   Student Members. Student members shall include students attending a college or university in Rhode Island who intend to enter public service as a career or persons employed in public service internships. Eligibility for student membership shall be determined by the Board of Directors.

    Student members shall be admitted to all regular meetings, be exempt from payment of dues, shall hold no elective office, nor have any vote.

    ARTICLE 4 – RIGFOA GOVERNMENT

    Section 4.1 Executive Board

    1. Powers and Duties. The activities, business, property and affairs of the RIGFOA shall be managed by its Executive Board.

    2. Officers of the Executive Board. The Executive Board shall consist of a total of ten members including the President, First Vice-President, Second Vice-President, Treasurer, Secretary, immediate Past President of the RIGFOA and four other members at large. The President shall serve as the Chairman of the Executive Board.

    3. Responsibilities of the Executive Board. The Executive Board shall have the authority to transact business for the RIGFOA.

    4. Meetings of the Executive Board may be called by the President at any time and shall be called by President upon the written request of three (3) members of the Board. Six members of the Executive Board shall constitute a Quorum for the transaction of business.

    5. The Executive Board shall appoint three Active Members to represent the RIGFOA on the NESGFOA Board. The Executive Board shall also appoint liaisons as requested to serve in an advisory capacity on committees and boards addressing public finance and accounting issues.

    Section 4.2 Elections and Appointments

    1. Term of Office. The Officers of the RIGFOA shall be a President, First Vice-President, Second Vice-President, Secretary and Treasurer. All Officers other than the Secretary shall be elected from the “Active Membership” classification of the RIGFOA by majority vote prior to the end of the current Officers’ terms. The Secretary shall be appointed by a majority vote of the Executive Board. Each elected Officer shall assume office on July 1st following his/her election and shall hold office until his/her successor is elected and takes office.

    2. Vacancies. In case of a vacancy occurring in the office of President, the First Vice-President shall automatically succeed to that office. In the case of a vacancy occurring in the office of the First Vice President, the Second Vice President, Secretary or Treasurer, the President shall appoint an Active Member to fill the unexpired term subject to Executive Board approval.

    3. Nominations. The Executive Board shall oversee the election process. By April 30th of the second year of the Elected Officers’ terms, the RIGFOA shall provide the Active Membership the ability to nominate themselves or other Active Members as candidates for Officer or Executive Board positions.

      The Executive Board shall recommend a slate of names from the Active membership list as candidates for each open office and position on the Executive Board to be filled.  The candidates shall be included in the notice for the Annual Meeting. 

    4. Election of Officers. Officers shall be elected every two years at the Annual Meeting by the voting members of the RIGFOA and shall hold office until the next election or until their successors have assumed office or have been appointed. An affirmative vote of a majority of the voting members present shall be required for election from a list of candidates determined by the nominating committee and/or from nominations from the floor.

    5. The Executive Board may, by a vote of two-thirds of its members present at a meeting at which a quorum is present, remove any officer of the RIGFOA or Executive Board member from office at any time, regardless of the term for which the officer or Executive Board member may have been appointed or elected.

    Article 5. OFFICERS 

    Section 5.1  Officers. The officers of the RIGFOA shall consist of President, First Vice President, Second Vice President, Secretary and Treasurer. 

    Section 5.2  Duties of the Officers. The duties of the officers shall generally be those that are customarily assumed by such officers as set forth as follows:

    1. Duties of the President. In addition to serving as the Chairman of the Executive Board, the President shall be responsible for communicating information with external agencies based on the Executive Board’s various approved standings in financial, legal, legislative and other pertinent issues. The President shall have the power and authority to authorize contracts on behalf of the RIGFOA once approved by the Executive Board.  The President shall preside over all meetings of the membership or may designate an alternate when necessary.  The President shall serve as the Treasurer’s back-up signatory in the absence of the Treasurer.

    2. Duties of the First Vice President. The First Vice President shall serve as Chairman of the Program Committee. He or she may appoint other members to assist.  The First Vice President shall be responsible for coordinating the quarterly meeting program schedule.  This shall include the selection of programs to be presented, obtaining the appropriate presenters and working with the Treasurer or any other assistants to make sure that the facility is properly organized for the function.  In the absence of the President, the First Vice President may have the authority to authorize contracts on behalf of the RIGFOA once approved by the Executive Board.

    3. Duties of the Second Vice President. The Second Vice President shall serve as Vice-Chairman of the Program Committee and carry out such other duties as may be assigned by the Executive Board.

    4. Duties of the Secretary. The Secretary, or his/her designee, shall be responsible shall be responsible for maintaining a central file for the RIGFOA's business and activities, taking and maintaining minutes of all Executive Board meetings, and communicating information to the membership.

    5. Duties of the Treasurer. The Treasurer shall be responsible preparing the annual budget. The Treasurer shall have the care and custody of all funds and shall be solely responsible for such funds. The Treasurer shall deposit funds in a federally insured financial institution and all investments must be either federally insured or fully collateralized instruments backed by government securities. The Treasurer shall present a written accounting of the finances of the RIGFOA to the Executive Board and shall make the annual financial statements available to the membership upon request.

    ARTICLE 6:  COMMITTEES 

    Section 6.1 Audit Committee

    In July of each year, the President shall appoint three Active Members with experience as Finance Directors to the Audit Committee subject to Executive Board approval.  The Audit Committee shall audit the books of the RIGFOA by September 30th of that year. A report of the findings shall be filed with the Executive Board.

    Section 6.2 All Other Committees

    The President shall establish other committees to conduct special business or address areas of interest such as planning, membership, programs, web-site development, by-laws, professional development, conference planning, etc. deemed necessary to carry out the work of the RIGFOA. 

    ARTICLE 7 - MEETINGS

    Section 7.1 Annual Meeting

    The annual meeting of the RIGFOA shall be held within the last 60 days of the RIGFOA’s fiscal year for the purpose of elections and for the transaction of such other business as may regularly come before the meeting.

    Section 7.2 Regular and Special Meetings

    At least four (4) regular meetings of the RIGFOA shall be held each year, one of which shall be the Annual Meeting.  Special meetings may be called at the discretion of the President or by a majority vote of the Executive Board.  The Executive Board shall determine the time and place for all quarterly meetings and the Secretary shall provide sufficient notification of the program schedule in advance of all said quarterly meetings. 

    ARTICLE 8 - FINANCES

    Section 8.1 Dues

    The annual dues of the RIGFOA shall be determined by the Executive Board no later than sixty (60) days following the election of officers.  The dues shall be in sufficient amount to include the membership fee payable to the New England States Government Finance Officers Association, Inc. 

    Dues shall be set for Active and Associate Members.  Dues shall be payable upon 30 days after billing notification and shall cover the twelve (12) month period commencing July 1st of the current year and extending through June 30th of the  succeeding year. 

    Any new membership enrollments received during the months of May or June will be extended through the next membership period commencing in July.  This excludes late membership renewals.

    Section 8.2 Fees for Events

    The Executive Board shall determine the fees for RIGFOA events for members and non-members.

    Section 8.3 Annual Budget

    The Treasurer shall prepare an annual budget for presentation to and approval by the Executive Board not later than sixty (60) days following the election of officers. 

    Section 8.4 Receipt and Disbursement of Funds and Preparation of Financial Statements

    The Treasurer shall have the care and custody of all funds belonging to the RIGFOA and shall deposit funds in a federally insured financial institution and all investments must be either federally insured or fully collateralized instruments backed by government securities. The Treasurer is authorized to make deposits into and payments from RIGFOA's accounts. In the absence of the Treasurer, the President is authorized to make deposits into and payments from RIGFOA’s accounts. No special account or device may be created that would make it unnecessary for the Treasurer to sign drafts or checks against it.  The Treasurer shall present a written accounting of the finances of the RIGFOA to the Executive Board at all Executive Board Meetings and shall provide an annual financial statement to the membership upon request. 

    Section 8.5 Audit

    The Executive Board, in its discretion, may provide for an independent audit of the financial operations of the RIGFOA.

    ARTICLE 9:  AMENDING THE BY-LAWS    

    Section 9.1  Amendments.  These by-laws may be altered, amended or repealed in any section or article, and new by-laws may be adopted, amended, altered or repealed by a majority vote of the membership present and voting at any regular meeting subsequent to notification of the membership and posting the proposed amended by-laws on the web-site for a minimum of 15 days.    

    ARTICLE 10:  GENERAL MATTERS 

    Section 10.1  Fiscal Year. The fiscal year of the RIGFOA shall be July 1 through June 30. 

    Section 10.2   Dissolution.  In the event of dissolution RIGFOA in any manner for any reason, its remaining assets shall be distributed to one or more charitable non-profit organizations selected by the Executive Board.